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In choosing to share your personal data, you are consenting to our collection and use of it. This privacy policy explains how, why and on what legal basis we collect, store and use the personal data you give us. If you wish to withdraw your consent at any time you can do so by contacting us by email or in writing.

Who we are

We are The British in India Historical Trust. We are a charitable company limited by guarantee (registration no. 13404425). We promote education in the history of the British in South Asia from 1600 to 1947 and in other areas administered by or of interest to the East India Company and the Crown. We are a small charity.

Our contact details

Email us at:

The British in India Historical Trust


Write to us at:

The British in India

PO Box 148


GU30 9DE

What is personal data?

Personal data is defined in the UK General Data Protection Regulation (UK GDPR) as ‘any information relating to an identified or identifiable natural person (data subject); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person’.

The type of personal data we collect

The personal data you give to us when interacting with us (for example when registering for events) may include:

  • Name and title

  • Postal address

  • Email address

  • Payment information

  • Country of residence

  • Whether you would like to receive news of forthcoming lectures

How we get the personal data and why we have it

Most of the personal data we process is provided to us directly by you for one of the following reasons:

  • To receive the service or information you have requested

  • To keep you informed about events and news

How we use the personal data

We use the personal data you have provided to deliver our charitable activities or to provide a service you have requested.

The main uses of your data are

  • To fulfil event bookings and communicate with you throughout the process

  • To send you information about events

  • To answer queries received from you

On what legal basis do we use your personal data?

Under UK GDPR, the lawful basis we rely on for using your data is:

  • Your consent. You are able to withdraw your consent at any time. You can do this by contacting us as outlined in paragraph 3.

Who has access to the personal data?

The personal data you have provided will only be accessible to the The British in India Historical Trust in order to provide the service you have requested.

We will never sell your personal data or make it available to another organisation for their own purposes.

Personal data collected by us may be shared with suppliers who carry out services on our behalf, such as event registration, mailings and venue provision. We only use suppliers that comply with UK GDPR.

How we store the personal data

The personal data you have provided may be stored electronically or in hard copy. Data stored electronically is password-protected and accessible only to The British in India Historical Trust. Paper records are securely stored at our office.

We keep personal data no longer than needed for the provision of service to you or until you withdraw your consent to receive information from us. We will then dispose of your information by erasing it by secure means.

Your data protection rights

Under data protection legislation, you have the following rights, including:

  • the right to be informed about how your data is being used

  • the right to access personal data and supplementary information

  • the right to have incorrect data updated

  • the right to have data erased

  • the right to stop or restrict the processing of your data

  • the right to data portability, which allows you to obtain and reuse your personal data for your own purposes

  • the right to withdraw consent at any time (where relevant)

  • the right to complain to the Information Commissioner

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us by email or by post if you wish to make a request.

If you have any concerns about our use of your personal information, you can complain to us by email or by post. Our contact details are given in paragraph 3.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address is:

Information Commissioner’s Office

Wycliffe House

Water Lane




Helpline number: 0303 123 1113

ICO website:

Last updated: 18 August 2022

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